Samples, finishes and approvals
How a furniture specification moves from references and swatches to a signed-off production reference.
A controlled route to production
01
Define the reference
Send the drawing, dimensions, material, fabric and finish reference for each custom item.
02
Confirm what will be sampled
Record whether the approval item is a finish chip, fabric cutting, hardware sample or complete product sample.
03
Review and comment
Record comments against the same item and revision so the supplier can answer each point.
04
Sign off
The approved drawing, material, fabric and finish become the reference for bulk production.
05
Keep the record
Use the signed-off references for the one inspection after bulk production is complete and before shipment.
06
Control changes
Record and agree a proposed substitution or change before it replaces an approved reference.
Make each sample answer a specific question
Finish
Name the substrate, colour reference, sheen, edge detail and the area where the finish will be used.
Fabric
State construction if specified, colour, repeat, direction, backing, end use and whether you will supply COM.
Hardware
Identify the visible finish, function and model where the specification requires a named item.
Drawings
Mark dimensions, joints, fixing, service openings and interfaces with other trades.
Samples and approvals: questions clients ask
Does every order need a complete product sample?
Not necessarily. Record whether the risk is answered by a finish chip, fabric cutting, hardware sample, drawing or complete sample.
When does bulk production start?
For custom products, after the required drawings, materials, fabric and finishes have been signed off.
Can our project team attend the inspection?
Yes. Our own QC team performs one inspection after bulk production is complete and before shipment, and your team is welcome to attend.
How do you charge?
For suppliers you nominate, we charge a 5% commission; for products we source for you, we quote a direct price.
What should we send first?
Send the schedule, quantities, drawings for custom pieces, specifications or reference images, fabric and finish selections, and the project destination.
Send the items that need approval
Start with the schedule, drawings, reference images, materials, fabric and finish requirements.